RSPH Level 3/ 4 Diploma Course

 in Anatomical Pathology Technology

Evidence

Please read the following carefully:

 

1. Portfolio general evidence criteria

  • Assessors would expect evidence for attainment of all of the learning outcomes for each unit to be covered by 10 pieces of evidence (making up 50 pieces of evidence total in the completed portfolio).

  • All evidence must be objective (i.e. based on facts).

  • All work based evidence must include a title, date, your name and completed sign off box by the candidate.

  • Ensure all evidence pieces for each unit are indexed and signposted in the Candidate Assessment Summary Form (CAS form) for each of the practical units (3.6 - 3.10, 4.6 - 4 .10).

  • All evidence must be put into context (i.e. introduce and explain what the piece of evidence is and what is it demonstrating).

  • It is good practice for objective evidence pieces to be annotated with text for further explanations and labelling (including comments from mentors or follow up questions).

  • Mentor (s) must date and countersign all evidence pieces.

  • Each piece of evidence must be no more than 3 or 4 sides (A4) long - where evidence is longer than this (e.g. reflective diaries) then summarise this for the portfolio  and leave original evidence in back up folder should assessors / verifiers ask to see it.

  • The 10 evidence pieces for each unit must cover all learning outcomes for each that unit between them -  a single evidence piece may cover more than one learning outcome.

  • It is good practice to include a training plan within the portfolio as this further demonstrates that the candidate has been supported with the course within their workplace   - a course work based training plan will be presented to every candidate by North Tees.

 

 

2. Unit specific evidence criteria

Each unit must include:

  • 3 x full reflections of work undertaken covering as many of the unit learning objectives as possible between them - additional supporting evidence may be required to back this up.

    • Mentor / supervisor signature to authenticate any claims made by the candidate 

    • Space for assessor feedback / follow up questions

  • 3 x full witness statements of work undertaken covering as many of the unit learning objectives as possible between them - they must include the following:

    • Signature of the witness and date

    • The relationship of the witness to the candidate

    • The number of times the candidate was observed by the witness

    • An indication of the standard at which the work was carried out.

    • Space for assessor feedback / follow up questions

  • 4 x other work based objective evidence types, chosen by the candidate, taken from their Trust / Organisation / department.

 

3. Portfolio template documents / examples:

 

Level 3 / 4 Diploma evidence types

Reflective learning statement template

Plagiarism statement

Good example evidence pieces

Reflective learning statement example

Mentor progress review meeting template

Witness statement template

Signature sheet template 

RSPH candidate evidence portfolio front sheet 

Witness statement example

Work based objective evidence template

4. Submitting portfolio work electronically

 

Remember to include the unit CAS form indexing all evidence submitted (10 pieces for each unit). Submitting evidence electronically to your e-portfolio will allow assessors to view it prior to any visits - this will prevent any deferral of portfolio work or the need for assessor re-visits should evidence not meet the standards of End Point Assessment (EPA).

 

Although the centre will advise all candidates on the templates to use, layout and structure of the portfolio (including good evidence examples), the Centre is not responsible for the specific evidence pieces chosen by the candidate  (both qualitative and quantitative) that has been included in the e- portfolio.   

 

 

5. When your portfolio is complete

 

EPA will take place twice a year, inclusive months are:

  1. April and May 

  2. October and November 

The candidates work based mentor is to contact the centre when the portfolio is deemed complete and ready for assessment - they are to use use the online Application for assessment found in the mentors link above.  EPA will only take place once all examinations have been passed (including any resits) and assignments submitted and marked. The Centre will contact assessors should examinations and assignments not be completed in time for EPA.

The Centre and assessors take no responsibility  for lost portfolios / evidence sent through the postal system.

6. CAS Forms for indexing unit evidence 

 

Further information will be provided to candidates when attending the North Tees Centre on how to complete these forms - for top-up students please see units 3.1 and 3.6 within your cohort specific area for additional information.

 

Essentially these forms list all the learning outcomes for a unit and are used for indexing all gathered evidence pieces - candidates will be encouraged to discuss with mentors the different types of evidence that would be suitable for each unit to achieve the learning outcome contained on these CAS forms. Examples of good evidence types can be found using 'good example evidence link' above.

CAS forms for indexing evidence for the work based units (these are also available in the RPSH binder portfolio given to every candidate (see password protected area):

Unit APT 3.6

 

Preparation and operation of a mortuary

Unit APT 3.7

 

Prepare for post mortem examinations

Unit APT 3.8

 

Assist with post mortem examinations

Unit APT 3.9

Viewing of the deceased

Unit APT 3.10

Team working

Unit APT 4.6

 

Supervision of the mortuary function

Unit APT 4.7

 

Management of the deceased in the mortuary

Unit APT 4.8

Bereavement support

Unit APT 4.9

Specialist practical mortuary skills

Unit APT 4.10

Deliver and evaluate training in APT

7. Confidential, identifiable and sensitive information 

You must ensure that there is no patient identifiable information in your portfolio evidence (both paper based and e-portfolio) - this goes for sensitive identifiable information to external departments and organisations. 

 

We expect the following check points for sensitive and/or confidential information relating to portfolio evidence - if at any stage confidential and/or sensitive information is found is must be removed or anonymised:

 

  1. Candidates check their evidence as they produce it

  2. Mentors check before countersigning all evidence

  3. Assessors check during portfolios assessment

 

North Tees Centre will not routinely be checking your evidence for confidential and/or sensitive information nor take responsibility for data breaches. You must assume that 3rd parties are able to view any information in your portfolio - remember some portfolios will be transported through the postal system. If this portfolio was lost or the packaging broke open during transit would you be happy that no identifiable information was present?

 

Pseudonymisation (e.g. internal reference numbers) or anonymisation is highly recommended.  Use of photographs is discouraged unless of specific areas within the mortuary - again ensuring no identifiable / sensitive information and permission has been sought from your line manager. Please also note:

 

  • That use of a marker pen to blank out information is often insufficient – you must then photocopy this so that information is not identifiable.

  • Use of correction fluid or tape is not permitted.

 

Conclusion

 

Evidence relating to patients, family members or colleagues must be anonymised unless prior permission has been sought and included in the evidence. Failure to comply with this requirement may result in portfolio deferral (until all evidence has been anonymised and / or patient identifiable information removed).

8. Frequently asked questions:

Q. Can assignments completed on the  APT course be used as evidence in my portfolio?

A. As a general rule no, however if you have completed a specific task as part of your assignment that reflects working practices or includes an objective evidence piece then this element could be included (not the entire assignment). For example if you have completed a risk assessment of a procedure / process within your mortuary for a particular assignment then this could be used provided it follows the criteria mentioned above (e.g. annotated, date, signed etc.).

Q. How do I submit portfolio evidence electronically?

A. Use the drop box link that has been sent to you. Your link will allow you to access your e-portfolio folder that contains 5 separate sub-folders for placing your evidence in:

  • Uni 3.6:                 Prep and operation of a mortuary

  • Unit 3.7:                Prep post mortem examinations

  • Unit 3.8:                Assist post mortem examinations

  • Unit 3.9:                Viewing of the deceased

  • Unit 3.10:              Team working in the mortuary

 

 

Ensure all your scanned evidence pieces are  placed into the correct subfolder with each folder containing:

  • 1 x CAS form (for indexing your evidence pieces below)

  • 3 x full reflections

  • 3 x full witness statements

  • 4 x work-based objective pieces

 

 

Each sub-folder in your e-portfolio should contain x 10 pieces of evidence (50 total pieces of evidence in the portfolio).

All e-portfolio evidence must be dated and signed signed (electronic signatures are acceptable) by both the candidate and their work-based mentor.

All candidate e-portfolios are private until the candidate applies for assessment whereby it will then be shared with the nominated external assessor.

Assessors may contact the candidate (or the Centre) should your evidence not be up to the desired standard or require additional evidence pieces prior to any visit and may reschedule visits if additional portfolio work is required - this is down to the discretion of each individual assessor acting on behalf of North Tees.

 

 

Q. What if I want to change evidence that has been submitted electronically?

A. Before the EPA you can upload, edit, change and delete evidence pieces contained within the e-portfolio as many time as you like  - once your End Point Assessment (EPA) has been applied for you will not be allowed any further e-portfolio changes (however the assessor may request additional evidence or changes). 

Q. How do I complete the CAS forms for indexing my evidence now that it is the candidates responsibility?

A. Please click here for completed example of CAS form - you will notice that:

 

  • Some of the evidence pieces indexed on this form have only been used once (i.e. linked to only one learning outcome).

  • Other evidence pieces have been used multiple times (i.e. linked to multiple learning outcomes).

 

The point being that there needs to be at least one or more evidence piece against every learning outcome for the unit.

 

Your index system may vary – but a simple listing of Evidence 1 -10 for each unit (e.g. 3.6 - evidence 1, 3.6 evidence 2 etc.) or a colour code system will suffice. 

Please also remember that assessors may add to the CAS form if they think  some evidence in the portfolio has not indexed or indexed correctly etc.

 

Q. Why is additional work required for the reflective learning pieces of evidence for level 4 candidates?

A. As there will be no work placed assessment for the level 4 Diploma in APT, reflective learning statements alone are insufficient as a piece of evidence. Mentors must set an additional action point (after candidate has written their reflection) to demonstrate working practices have changed - this will mean the production of a supplementary piece of objective evidence.

North Tees Centre, Hardwick Rd, Hardwick, Stockton-on-Tees TS19 8PE